Microsoft Word has hundreds of time-saving features that most of us never find. Here are 10 Microsoft Word tips that are quick to learn and easy to use. These are for Word 2016 using Windows 10, but most of them will work on previous versions, so give them a try!
1. Make the Ribbon Work for You
Did you know you can customize the ribbon? Go to File -> Options -> Customize Ribbon. You can edit the existing ribbon or make one from scratch with the controls you use most.
2. Tell Word What You Want to Do
Check out “Tell me what you want to do” at the top of the ribbon. Type a short description and Word will help you. This feature even helps those of us who have been using Word for years!
3. Get Quick Access to Features You Use the Most
In the upper left hand corner is a little down arrow between the “Home” and “Insert” tabs. Left-click on that to find your Quick Access Toolbar. Click on “More Commands”, and use the Add>> button to move the features you want from the left pane to the right pane for quick access.
4. Do a Quick Screen Shot of a Section of a Page
Use Windows + Shift + S to select the section you want to screen shot. Select "Copy to Clipboard", click on the destination document, right click for "Paste" and your screen shot will be there. This works in OneNote and Outlook, too.
5. Do a Quick Screen Shot of an Entire Page
Click on Insert -> Screenshot and Word will show you the windows you currently have open on your desktop. Choose the one you want and you can insert a screenshot of it into your document.
6. Change to Sepia for Less Eye Strain
Go to View -> Read Mode -> View -> Page Color -> Sepia to change the background color and make your pages easier on the eyes.
7. Make Your Own Rules for AutoCorrect
Default corrections can be frustrating when you type exactly what you want and Word changes it. To set your own rules, go to File -> Options -> Proofing -> AutoCorrect Options. Now you’re in charge!
8. Hide the Squiggly Lines
If you’re writing and don’t want to address spelling and grammar mistakes right away (or you disagree with Microsoft on correct usage), you can turn off the colored squiggly lines in the current document only. Go to File -> Options -> Proofing and check the two “Hide” options at the bottom of the dialog box.
9. Recover a Document You Didn’t Save
If Word shuts down before you can save your document, all is not lost. Your computer has saved it as an ASD file. To find it, go to Windows Key -> File Explorer -> This PC. From there, type .asd into the search bar, and hit Enter on your keyboard. Your computer will bring up the missing file in the search results. Click on the file and save it in Word as usual.
10. Go Back to A Previous Version
This will work as long as you haven’t saved the most recent version. Go to File -> Info and look at Manage Document. You’ll see versions of your document and have the option to recover unsaved changes.
To save time searching for the Word command you want for all versions back to Word 2007, check out the full list of Keyboard Shortcuts for Microsoft Word for Windows.
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