Microsoft Excel has become a fundamental part of the office, and it’s important to be familiar with the software.  But sometimes navigating Excel can be tricky.  Luckily, Microsoft has developed numerous features that let you maneuver through Excel with ease.  Lessen your workload and become more efficient by using these eight Microsoft Excel tips and tricks.

1.  Become Familiar with Keyboard Shortcuts

Did you know that you can control your computer without using a mouse?  Keyboard shortcuts are the quick and easy alternative.   By pressing a combination of keys, your computer can perform any function it’s told.  For example, in Microsoft Excel you can use shortcuts to bold, find, replace, and save data and so much more.  Here is a full list of Microsoft Excel shortcuts.

2.  Make the Same Change Across Multiple Spreadsheets

Using multiple spreadsheets is a great way to consolidate your data.  But, if you make a mistake or need to modify your data, altering every individual cell can be painful.  Fortunately, you can save time and frustration by making the same change across multiple spreadsheets with just a few clicks.  Here’s how to alter your data across multiple spreadsheets (look for #6).

3.  Learn How to Use AutoCorrect

AutoCorrect is a must know feature in Microsoft Excel.  Different from the AutoCorrect on your mobile device, Excel’s version serves as a shortcut for regularly used terms or names.  For example, if you mention John Doe regularly in your data, you can create an abbreviation such as JD that when typed, will automatically adjust to John Doe.  Here’s how to easily use autocorrect in Microsoft Excel.

4.  Create a New Shortcut Menu

Located above the toolbar, the Microsoft Excel shortcut menu typically features three options: save, undo, and redo.  But did you know this can be customized?  Quick print, superscripts, the sum formula, whatever you prefer, you can tailor the shortcut menu to your needs.  Here’s how to modify Microsoft Excel’s shortcut menu.

5.  Learn How to Make a 3D Reference

While formulas can be confusing, Excel’s 3D Reference function makes configuring numbers across multiple spreadsheets a piece of cake.  With 18 compatible mathematical formulas, this function easily allows you to alter similarly ranged values across multiple spreadsheets.  Here’s how to effortlessly make a 3D Reference in Microsoft Excel.

6.  Add Spellcheck to Your Excel Routine

Gone are the days of spelling errors in your spreadsheets.  Spellcheck is equipped in Microsoft Excel and ready to help.  Hidden in the Review tab, Excel’s spellcheck function operates just like its counterpart software in Microsoft Office.  Here is how to use spellcheck in Microsoft Excel.

 7.  Stay Organized by Printing Comments

Comments can be incredibly useful when organizing data.  They can point out important information, help explain facts and figures, and they can even serve as a notice to your coworkers.  Allow people to comprehend your data with ease by printing your comments in a professional and organized manner.  Here’s how to print your comments in Microsoft Excel.

8.  Learn How to Make a Graph

Graphs are by far one of the best features in Microsoft Excel.  They allow you to take data you have already configured and create a custom, visual representation.  With over 60 graphs and charts to choose from, your creativity is bound to take off as you are free to format the layout, colors and elements in your diagram.  Here’s how to create a custom graph in Microsoft Excel.

Microsoft Excel may have become a staple in the business world, but that doesn’t make it any less challenging to configure.  By following the above Microsoft Excel tips and tricks, you’ll be sure to become more efficient and understanding of this helpful software.

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