What if your work life could be a little bit easier? What if your email could be managed? What if you could remain organized and navigate Microsoft Outlook like a pro? Here are eight useful Microsoft Outlook tips for small businesses.
1. How to Set-Up Automatic Replies
It’s easy to let people know you will be out of office and when they can expect your response. By setting up the Automatic Reply (Out of Office) function, every email you receive will be responded to with a custom message you create. Here’s how to set up automatic replies in Microsoft Outlook.
2. How to Automatically Forward Emails
Does someone else need to handle your email while you’re away? You can create a rule that tells Microsoft Outlook to automatically forward your emails to one person or a group of people. This function will allow your stand-in employee to quickly respond during your absence. Here’s how to automatically forward emails through Microsoft Outlook.
3. How to Create an Email Signature
A signature is a common and professional way to conclude an email. You can incorporate your job title, company address, phone number, and even a headshot or company logo that would put a face or brand to your name. Whatever you want, you can add. Here’s how to create or edit your signature in Microsoft Outlook.
4. How to Manage Clutter
Clutter helps you organize low priority emails from high priority emails based on your habits. While it’s not perfect, Clutter will move emails you are most likely to ignore into the ‘Clutter’ folder leaving emails you are more likely to attend to in your inbox. Here’s where you can learn more about Clutter, including how to turn it on or off.
5. How to Easily Clear Your Inbox
Do you hoard emails thinking you might need them some day? While some emails are important and need to be saved, there is no reason to have hundreds or thousands of opened emails in your inbox. Luckily, there are a few ways to easily clear your inbox. If you’re out of space, deleting your largest emails will help you most. Here’s how to sort your emails by size.
Or, if you’re looking to clear your inbox quickly you can click on an email and use the SHIFT + ↓ function. This will let you select hundreds of items in under a minute; after selecting them press DELETE and your inbox will be clear.
6. How to Locate a Lost Email
If you’ve ever been frustrated searching for an important email, this tip is for you. Microsoft Outlook’s search function not only lets you search by keyword, but if you know any information about the email such as the sender, a word from the subject, or if the email contains attachments, you can further filter your search. Here’s how to locate a lost email.
7. How to Automatically Filter a Sender’s Email to a Specific Folder
If you like to keep your email organized, you likely designate folders for specific senders or clients. But did you know Microsoft Outlook can automatically sort those emails for you? Systemize your folders and let Outlook do the work. Here’s how to automatically sort your emails into folders in Microsoft Outlook.
8. How to Schedule Your Emails
There are multiple reasons to schedule your emails instead of sending them on the spot. Whatever your reason, Microsoft Outlook can help. You can delay the delivery of an email by setting the date and time you want the email to be sent out. You can also adjust the level of security, sensitivity, importance, and regulate who the replies are sent to. Here’s how to schedule your emails.
Microsoft Outlook has countless features that can cater to your personal needs, all you need to do is find them. Start with these Outlook tips for small businesses to help make using your email more straightforward and trouble-free.
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