When you’re working through the myriad of details that need to be managed when you’re moving into a new office space, make sure that your IT needs are right at the top of the list.

Moving to a new space may necessitate a re-thinking of your IT set-up.  An office move is a good opportunity to review your infrastructure and get rid of equipment that’s past its prime.  After all, you’ll probably have a new, clean space for your IT so don’t fill it with outdated, dusty equipment.  Maybe you can also take this opportunity to leave an on-site server behind and move some applications to the cloud.

Here are 5 areas to consider when you’re getting ready to set up your IT infrastructure in a new office.

Infrastructure Review and Implementation

A move is a great opportunity to improve your basic infrastructure so take advantage of it!  Here’s how:

  • Consider how your basic IT infrastructure (router, switches, firewall, wireless access points, etc.) is organized now and what will be required in your new office.  Keep in mind the heat dissipation of the devices.
  • Decide what you can take with you and what should be replaced.
    • If your devices, particularly the firewall and wireless, are more than a couple years old, check with the manufacturer for updated firmware. If none is available, replace the units.
  • Include possible new workstations and licensing in your plans.
  • Allow time for planning, selecting and receiving equipment, installation and testing.

Internet Connectivity

This is a biggie.  In Northeast Ohio, fiber installation can take 60-90 days so don’t wait until the last minute.  Here’s what you should consider, especially if you’re considering moving to cloud-based applications in your new office:

  • Make sure you understand the Internet connectivity requirements for your cloud application(s).
  • Seek professional advice to make sure you choose the right connectivity option to meet those needs.  There are many choices and price points, so choose carefully.
  • You’ll also need a properly-sized firewall with current firmware to handle the connectivity bandwidth.

Cabling

There are two primary considerations here:  the correct cabling needs to be in the correct locations.  You don’t want to find that you’ve installed cabling that isn’t robust enough to handle your office traffic or that outlets are located so that people are tripping over cords or trapped behind desk panels.  This sounds straight-forward, but advance planning will save you cost and aggravation down the road.

Technology Services Coordination

From a timing standpoint, your cabling needs to be installed before the phones and Internet connectivity.  Who makes sure that the timing of each installation is coordinated so that everything is up and running when your people move in?  The right IT provider will help you with planning and coordination so that the implementation runs as smoothly and on-time as possible.

Ongoing Support

Will your new office need improved IT support when all is said and done?  If you’re considering making a change to a new IT provider, do that BEFORE you begin your move planning.